Administrative Assistant

Location: Costa Mesa, CA

Schedule: Full-Time

Pay: $24.00 - $28.00 per Hour

Are you a detail-oriented professional who enjoys keeping an office organized and running efficiently? We are seeking a reliable Administrative Assistant to join a growing team in Costa Mesa. This is an excellent opportunity for someone with strong administrative skills, a positive attitude, and a commitment to providing exceptional support.

Key Responsibilities

• Answer and direct incoming phone calls
• Respond to customer and vendor emails professionally and promptly
• Perform order entry and maintain accurate records
• Enter and update information within company databases
• Assist with Accounts Payable and Accounts Receivable data entry
• Create, maintain, and organize customer files and documentation
• Order and track office supplies
• Receive and distribute incoming deliveries and packages
• Prepare reports, spreadsheets, and correspondence
• Provide general administrative support to the office team

Qualifications

• Recent administrative, clerical, or office support experience required
• Proficiency in Microsoft Excel, Word, and Outlook
• Strong data entry and organizational skills
• Excellent verbal and written communication skills
• Ability to multitask and prioritize in a fast-paced environment
• High level of accuracy and attention to detail
• Professional demeanor and customer service mindset
• Dependable with a strong work ethic and stable work history

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.